Big payroll changes on the way

Bevan & Buckland Accountants logoSwansea Accountants offer businesses help with big payroll changes

From this April employers and pension providers will have to submit information to HM Revenue and Customs in a new way, one that is likely to increase the workload of those responsible for payroll management.

Historically a single return has been made to HMRC annually, showing what each employee has been paid in the financial year. From April, in a bid to improve the accuracy of PAYE donations and help support the introduction of Universal Credit when it is introduced by the tina davies bevan bucklandDepartment for Work and Pensions (DWP) in October, a new system of real time reporting will come into effect and as part of the standard payroll practice all payments and deductions to employees or pension recipients must be provided to HMRC.

The HMRC will work with employers, pension providers and payroll providers to make the new system work during its pilot year, but it is essential for anyone falling into these categories to ensure they read the HMRC’s guidelines to ensure compliance. This information is available at www.hmrc.gov.uk/rti/payerealtime.htm.

Bevan and Buckland, one of the largest accountancy firms in Wales with offices in Swansea, Cardiff, Haverfordwest, Pembroke, Carmarthen and St David’s, could help. It is easy to separate payroll from a company’s other accounting practices, meaning that the work can be outsourced to a specialist agency. Bevan and Buckland, which has a track record spanning more than a century, has a dedicated BACS accredited payroll team, and can offer companies a fully-managed and confidential payroll service. One major benefit is that they will then take on the responsibility of keeping up-to-date with all the legislation.

For further information about how Bevan and Buckland can help your company with management of the payroll contact Tina Davies on 01792 410100 or by email at help@bevanbuckland.co.uk.

To find out what other services are offered by Bevan and Buckland visit www.bevanbuckland.co.uk.

Tina Davies
MCIPP(dip) Member Chartered Institute of Payroll Professionals

Tina Davies is manager of Bevan & Buckland’s Swansea Payroll Department, we also operate a payroll bureau service from the firm’s Pembroke and Haverfordwest offices.  

http://www.bevanbuckland.co.uk/services/payroll Tel: 01792 410117

Bevan & Buckland Accountants Swansea Tel: 01792 410100

Bevan & Buckland Accountants Haverfordwest Tel: 01437 760666

Bevan & Buckland Accountants Pembroke Tel: 01646 682383

Bevan & Buckland Accountants Carmarthen Tel: 01267 233115

Bevan & Buckland Accountants St David’s Tel: 01437 720352

The new Child Benefit tax charge

Bevan & Buckland Accountants logoThe new Child Benefit tax charge, and what to do about it?

The Government has estimated that the new “High Income Child Benefit Charge” will affect over one million families following its introduction earlier this month, writes Gareth Tregidon, Financial Planning Manager at Bevan & Buckland Chartered Accountants.

As you may already be aware, from 7th January 2013 the Government has introduced a form of income-based means testing for families who are in receipt of Child Benefit.  In simple terms, anyone with children under 16 (or under 20 and in qualifying education or training) who receives Child Benefit and has an income of over £50,000 per annum will be affected. 

However, as with most things tax-related, the position is not straightforward. 

Child Benefit will start to reduce where a parent’s “adjusted net taxable income” exceeds £50,000 per year. This is not total household income, but that earned by either parent. Between £50,000 and £60,000 the “High Income Child Benefit Charge” (tax by another name) will act to gradually reduce the amount of benefit retained by 1% for every £100 over the £50,000 limit. At £60,000 the benefit is lost altogether.

Let’s look at some examples. 

Consider three families, each with 2 children under 16 and the same total taxable household income of £75,000: 

  • Family A: Parent 1 earns £70,000 & Parent 2 earns £5,000          All benefit lost
  • Family B: Parent 1 earns £57,000 & Parent 2 earns £18,000        70% loss of benefit
  • Family C: Parent 1 earns £40,000 & Parent 2 earns £35,000        No benefit lost

 The new charge could make a difference of £1,752 a year between families A and C, rising to £2,449 a year for a family with 3 children.

The charge applies to “adjusted net taxable income”, so where an individual has some control over their earnings (and perhaps those of their spouse or partner) there are measures that can be taken to help retain the benefit.  The key is to reduce “taxable” income by looking at areas such as: 

  • Pensions – consider making contributions, ideally to reduce income to below £50,000 although any reduction to below £60,000 will help. If this cannot be afforded in the usual manner, could consider a salary sacrifice (sometime called “salary exchange”) arrangement.  (Great care needs to be taken with salary sacrifice to ensure that this does not affect other areas of financial planning).
  • Charity payments – Gift aid on payments to registered charities reduces taxable income in a similar way to pension contributions.
  • Investment income – If you have income from investments (for example, cash deposits, shares or rental property) is there scope to adjust the way these are held, for example by converting to an ISA or transferring to a lower earning partner? Care will again need to be taken to ensure this does not generate a separate tax charge (for example, Capital Gains Tax). 
  • Allowable expenses – Ensure that all allowable expenses are being claimed.

For those where one parent’s income is higher than £60,000, you may consider that there is nothing much that can be done, especially where all of the net spendable income is needed for day-to-day living.   In these cases it is possible to avoid the additional tax charge by asking HMRC to stop the payments, however in some cases it is still worth making a claim. 

Let us assume that one parent stays at home to look after the children and does not work.  As they will not be paying National Insurance contributions (NIC) they will not build up an entitlement to State Pension during the period they are not working.  By claiming Child Benefit for a child under 12 the non-earning partner will still receive NIC credits to help protect their entitlement.  The recent announcement that the number of NIC qualifying years will increase with the introduction of the new flat rate pension in 2017 (from 30 to 35 years) makes it even more important to make a claim.

As you can see, where a family has what the Government describe as a “high earner” (£50,000 a year or more), the new tax charge will have an effect.  In these cases advice is essential, not only to try to reduce the tax charge but also to ensure that full entitlement to State Pension is retained.  In all cases where the use of salary sacrifice is being considered, we would always strongly recommend you take advice, as this can have an effect on other areas of planning (such as entitlement to other benefits, and for mortgage or loan calculations). 

Although the new Child Benefit tax charge has been heavily criticised in many quarters, it is now in place and seems likely to remain.  With around 12 weeks left in the current Tax Year, the biggest impact of the charge may well not be felt until the 2013/14 Tax Year, so planning ahead is highly recommended. As you will appreciate, Bevan & Buckland is well placed to help in this area, with specialist expertise in both tax and financial planning.  If you would like to discuss any of the issues raised please speak to your usual contact within the firm, or contact me in the first instance.

Gareth Tregidon.

Gareth Tregidon is manager of Bevan & Buckland’s Financial Planning Department, which operates from the firm’s Swansea, Pembroke and Haverfordwest offices. The department provides fee-based advice to personal and business clients, both from within the firm and elsewhere.

As well as having over 25 years’ experience in the provision of financial advice, Gareth is a Certified Financial PlannerCM and an accredited Later Life Adviser with the Society of Later Life Advisers (SOLLA).  He is former Chairman of the Institute of Financial Planning in South Wales, and an assessor for the internationally recognised Certified Financial PlannerCM licence. 

http://www.bevanbuckland.co.uk/services/financial-planning

Bevan & Buckland Accountants Swansea Tel: 01792 410100

Bevan & Buckland Accountants Haverfordwest Tel: 01437 760666

Bevan & Buckland Accountants Pembroke Tel: 01646 682383

 

Facilitated Network Breakfast

Facilitated networking breakfastsponsors

Facilitated Network Breakfast

Meet with and present your business to many other attendees in one morning!
Thursday 21st February 2013, 8.00am arrival for 8:30am start – 10.00am finish at Diplomat Hotel, Llanelli, Carmarthenshire, SA15 3PJ

This event gives each person two minutes to introduce themselves before moving tables.

Wales Co-operative Centre will look at the potential benefits employee ownership can offer your company in terms of encouraging innovation, engagement and business growth. They will also look at the advantages of employee ownership as a planned business succession strategy.

Bevan & Buckland Chartered Accountants will look at the benefits of share option schemes for employees and employers and how they can assist owners when it comes to selling businesses to your employees. They will also look at other common tax and financial issues which arise when businesses are sold.

Each table has a nominated facilitator and we aim to ensure you will not be seated by competitors or the same person twice, as far as possible.

Cost including full breakfast: Members £16 + VAT

                                                Non-Members £24 +VAT

south wales chamber of commerce

 

Book your places TODAY!

Online at www.southwaleschamber.co.uk

Or call 029 2048 1532
with credit/debit card details

 

 

Bevan & Buckland Accountants Swansea Tel: 01792 410100

Bevan & Buckland Accountants Haverfordwest Tel: 01437 760666

Bevan & Buckland Accountants Pembroke Tel: 01646 682383

Business Growth Initiative http://www.bevanbucklandaccountants.co.uk

 

Tax Return Incentive

Not done your Tax Return for 2010/11? 

Want to save on penalties & fines? 

Then read this to save money!

On 3rd July 2012 HM Revenue & Customs (HMRC) began its “Tax Return Incentive”, writes Bevan & Buckland’s Tax Manager, Lee Bradley.

This incentive applies to any taxpayers who have not completed their Self-Assessment forms for the Tax Year 2009/10 or earlier.  HMRC are writing to anyone who falls within the 40% or 50% tax bands,  and who have failed to comply with a request to fill in a Self-Assessment Tax Returns, with an incentive. 

Anyone voluntarily coming forward will receive reduced penalties of £200, plus a fine equivalent to 10% of unpaid tax. “Compared to the standard rates of a £1,000 penalty plus fines of 100% of any unpaid tax, these reductions must be worth considering” writes Lee.   He also points out, however, that “the deadline to declare any untaxed income is the 2nd October 2012, so don’t delay”.Lee Bradley

This incentive from HMRC is certainly worth getting your tax affairs up to date before the deadline, as you could save thousands of pounds in penalties and fines. 

If this applies to you please speak to either your usual contact in Bevan and Buckland, or contact Lee directly using the details below, as soon as possible.

Bevan & Buckland have both the expertise and experience of dealing with these issues, so if we can help please contact Lee on 01792 410119 or lee@bevanbuckland.co.uk

 

Bevan & Buckland Accountants Swansea Tel: 01792 410100

Bevan & Buckland Accountants Haverfordwest Tel: 01437 760666

Bevan & Buckland Accountants Pembroke Tel: 01646 682383

Bevan & Buckland Accountants Carmarthen Tel: 01267 233115

Bevan & Buckland Accountants St David’s Tel: 01437 720352

SMEs urged to keep tax man informed

Bevan & Buckland logoIt was recently reported in the Financial Times (FT) that H M Revenue & Customs tried to fine a small business £30,000 for not informing them that their partnership was transferred to a limited company, writes Lee Bradley, Tax Manager of Bevan & Buckland.

The FT article reports that it was only after an appeal by the tax advisor to the Forum of Private Businesses, Andrew Needham of VAT Specialists that HMRC agreed to reduce the penalty from £30,000 to £10,000.  Mr Needham expressed concern that the case reflected a change in HMRC’s long standing policy of waiving its ability to impose penalties in such circumstances.

As Lee explains, it is essential with any change of business status, or even a change of address, that HMRC are informed as soon as possible. 

Lee recommends each section within HMRC is informed separately, as he has seen many occasions where HMRC do not share information between the different departments, despite being one organisation.  “It is always worth sending letters to each of the relevant departments dealing with the taxes that apply to your business,” said Lee. “When doing so, always include the relevant reference – inform VAT using your VAT number, Pay As You Earn using your PAYE reference, etc”.

“This may or may not be a hardening of HMRC’s stance”, he continues, “but you have to remember they have the ability to levy these fines, whether or not they’ve chosen to do so in the past”.

With the continued pressure on all Government departments to cut costs and increase revenues, it unfortunately seems likely that we will see more stories like this in the future. 

 

Bevan & Buckland have both the expertise and experience of dealing with these issues, so if we can help please contact Lee on 01792 410119 or lee@bevanbuckland.co.uk

 

 

You can read more about this case in our new September Newsletter – click on the link below 

http://www.bevanbuckland.co.uk/news-item/firms-urged-update-business-records-or-risk-penalties

http://www.bevanbuckland.co.uk/services/payroll Tel: 01792 410117

Bevan & Buckland Accountants Swansea Tel: 01792 410100

Bevan & Buckland Accountants Haverfordwest Tel: 01437 760666

Bevan & Buckland Accountants Pembroke Tel: 01646 682383

Bevan & Buckland Accountants Carmarthen Tel: 01267 233115

Bevan & Buckland Accountants St David’s Tel: 01437 720352

(HMRC) video guide to help to introduce Real Time Information (RTI)

Bevan & Buckland logoHM Revenue & Customs (HMRC) has launched a video guide to help introduce employers to new Real Time Information (RTI) procedures.

The video looks at what RTI means for employers, the main changes that will be introduced, a timetable and other help and support that is available.

RTI is a new way for employers to report their employees’ pay and tax details. It will make it easier for employers, pension providers and HMRC to administer PAYE. Employers and pension providers will tell HMRC about PAYE payments at the time they are made – rather than at the end of the year.

Jane Brothwood – Head, Stakeholder & Communications Team, RTI Programme, HMRC said:HMRC (RTI) Real Time Information

“It’s really important that employers are ready and prepared for the introduction of RTI. The video that we have launched should help answer most questions and provide insight for our vision of bringing payroll into the 21st century.

“So, if you have a spare few minutes, watch the video and see what you can do to help prepare your organisation to help get things ready, for you, your employees and HMRC.”

A pilot started in April 2012 and is going well.

The video can be viewed on the YouTube website at http://bit.ly/NlLEoe

If you would like to know more about RTI then please don’t hesitate to call our Payroll Manager Tina Davies on 01792 410117 or email tina@bevanbuckland.co.uk

Tina Davies
MCIPP(dip) Member Chartered Institute of Payroll Professionals 

Tina Davies is manager of Bevan & Buckland’s Swansea Payroll Department, we also operate a payroll bureau service from the firm’s Pembroke and Haverfordwest offices.  

http://www.bevanbuckland.co.uk/services/payroll Tel: 01792 410117

Bevan & Buckland Accountants Swansea Tel: 01792 410100

Bevan & Buckland Accountants Haverfordwest Tel: 01437 760666

Bevan & Buckland Accountants Pembroke Tel: 01646 682383

Bevan & Buckland Accountants Carmarthen Tel: 01267 233115

Bevan & Buckland Accountants St David’s Tel: 01437 720352

The Top Ten Points To Business Success

Bevan & Buckland logoWhether your business is a start-up or long established you may face cashflow pressures at one time or another.  Inevitably, a small percentage of businesses will fail.  To make sure that your business survives for the future – Bevan & Buckland’s experience in dealing with all types of business over the last 30 years suggests the following are key areas for you to focus on.

1   Start with enough capital

For your business to succeed you must maintain cash reserves to survive economic downturns or an unplanned “disaster”.  It makes good sense to finance property purchases over the long term with a capital repayment mortgage over 20 years and keep a cash reserve for a “rainy day”.  Using up all your cash reserves to pay off long term property debt is not recommended when, as at present, the inflation rate is higher than the bank rate.   As a rule of thumb your long term borrowing should not exceed 50% of the asset value. Also, consider financing machinery purchases over 3 years rather than using up cash to pay for the whole cost on day one.  Even better – can your business perform adequately without buying expensive machinery? 

2       Get your pricing right

There will always be some-one cheaper and markets only seem to become more competitive.  However, your prices must be sufficient to cover your overheads and make a profit.  Sometime you will have to say no to unprofitable work to ensure the viability of your own business.

3   Spend less than you earn

This sounds simple but a significant proportion of business owners have difficulty with this.  When you calculate how much profit to draw from your business you must make an allowance for tax.  For a business generating cash is business oxygen.   You need it to survive.  If you generate cash you will inevitably pay tax.  Your accountant will do their best to ensure that your tax bill is kept as low as possible.  However, to make sure that a surprise tax bill does not catch you out it’s a good idea to open a second bank account which acts as your tax savings account.  This is particularly helpful where your tax payment date is several months after your financial year end.

4   Avoid bad debts

The importance of strict credit control procedures cannot be emphasised enough.  You won’t make a profit until your customer has paid you. 

5   Keep stock levels to a minimum

Over ordering a product or ordering the wrong product mix can tie up too much cash.  A well stocked business may look attractive.  However, stock represents cash.  And having too much cash sitting on your shelves is not a recipe for success. 

6   Don’t give personal guarantees

If you are trading in a high risk business sector, such as construction, then consider trading through a limited company or LLP to take advantage of limited liability.  If you do trade through a limited company then think very carefully before giving a personal guarantee to your supplier.

7   Avoid credit card debt

With credit card interest rates typically in excess of 16% no business or individual can afford to pay these finance costs.  If you must have a credit card then pay it off monthly.  If you can’t you may have deeper underlying cashflow problems which you should discuss with your accountant.

8   Be properly insured

Never overlook your insurance cover.  Cutting corners on business insurance cost to make short term savings can lead to disaster in the event of destruction of a major asset. 

9   Look after the customer

Business competition is likely to increase as all businesses become aggressive in gaining market share particularly where there is a low barrier to entry.  Customers will inevitably be less tolerant of poor service.  The growth of the internet also means that most businesses will have to have an internet presence in order to maximise returns in the future.

10 Confront difficult issues

Poor management is often cited as a reason for business failure.  You will, from time to time, have to confront issues and make deeply unpopular decisions to ensure the long term survival of your business. 

This article is necessarily of a standard nature.  However, it is hoped it may be relevant to readers.  If you have any specific queries then please do not hesitate to contact Alun Evans – Accounting and Insolvency Partner of our Haverfordwest Office.

Alun Evans
01437 760666

email: alun@bevanbuckland.co.uk

It might be easier for you to contact one of our other offices?

Bevan & Buckland Accountants Swansea Tel: 01792 410100

Bevan & Buckland Accountants Haverfordwest Tel: 01437 760666

Bevan & Buckland Accountants Pembroke Tel: 01646 682383

Bevan & Buckland Accountants Carmarthen Tel: 01267 233115

Not done your Tax Return for 2010/11?

Bevan & Buckland logoNot done your Tax Return for 2010/11? 

Want to save on penalties & fines?  Then read this to save money!

On 3rd July 2012 HM Revenue & Customs (HMRC) began its “Tax Return Incentive”, writes Bevan & Buckland’s Tax Manager, Lee Bradley.

This incentive applies to any taxpayers who have not completed their Self-Assessment forms for the Tax Year 2009/10 or earlier.  HMRC are writing to anyone who falls within the 40% or 50% tax bands,  and who have failed to comply with a request to fill in a Self-Assessment Tax Return. 

Anyone voluntarily coming forward will receive reduced penalties of £200, plus a fine equivalent to 10% of unpaid tax. “Compared to the standard rates of a £1,000 penalty plus fines of 100% of any unpaid tax, these reductions must be worth considering” writes Lee.   He also points out, however, that “the deadline to declare any untaxed income is the 2nd October 2012, so don’t delay”.

This incentive from HMRC is certainly worth getting your tax affairs up to date before the deadline, as you could save thousands of pounds in penalties and fines. 

If this applies to you please contact Bevan & Buckland, or Lee directly using the details below, as soon as possible.

Lee Bradley
Tax Manager
01792 410100

email: lee@bevanbuckland.co.uk

It might be easier for you to contact one of our other offices? If so please contact either Alun Evans in our Haverfordwest Office or Caroline Wheeler in our Pembroke Office.

Bevan & Buckland Accountants Swansea Tel: 01792 410100

Bevan & Buckland Accountants Haverfordwest Tel: 01437 760666

Bevan & Buckland Accountants Pembroke Tel: 01646 682383

Bevan & Buckland Accountants Carmarthen Tel: 01267 233115

National Minimum wage increase from October

Bevan & Buckland logoNational Minimum wage increase from October

 The adult and the apprentice rate of the National Minimum wage are the only ones to increase from 1 October 2012 writes Bevan & Buckland’s Payroll Bureau Manager, Tina Davies.

The following are the applicable rates.

  • Adult rate (age 21 and older): £6.19 (£6.08)
  • Age 18-20: £4.98 (no change)
  • Age 16-17: £3.68 (no change)
  • Apprentice rate: £2.65 (£2.60)

If an employer provides an employee with living accommodation some of its value can count towards an employee’s minimum wage. This is known as the accommodation offset. From 1 October 2012 this accommodation offset increases to £4.82 (£4.73) per day.

Tina Davies
MCIPP(dip) Member Chartered Institute of Payroll Professionals 

Tina Davies is manager of Bevan & Buckland’s Payroll Department, which operates a payroll bureau service from the firm’s Swansea, Pembroke and Haverfordwest offices.  

http://www.bevanbuckland.co.uk/services/payroll Tel: 01792 410117

Bevan & Buckland Accountants Swansea Tel: 01792 410100

Bevan & Buckland Accountants Haverfordwest Tel: 01437 760666

Bevan & Buckland Accountants Pembroke Tel: 01646 682383

Auto Enrolment – The Story So Far!

Bevan & Buckland logoAuto Enrolment  – The Story So Far!

As you may recall from previous posts, auto enrolment will start to affect larger employers later this year, phasing in to affect all employers by 2017 (2018 for new employers).

The National Employment Savings Trust (NEST) commissioned independent research to examine employer’s readiness for automatic enrolment and their views of NEST, focussing mainly on the (larger) employers in the first six to nine months of staging.  So far NEST has only published “top line results”, but has promised more data “at the end of the year”, i.e. after auto enrolment has started. 

The main findings are:

Employers with 5,000+ workers (“large” employers”):

  •      54% stated they have already confirmed their provider(s) for automatic enrolment
  •      34% say they “have a good idea” of the provision they will put in place, but …
  •      11% say they are still at the early stages of planning, and …
  •      16% remain undecided 

Employers with 1,000 – 4,999 workers (“medium” employers):

  •      48% have confirmed their provider(s) for automatic enrolment
  •      35% say they “have a good idea” of the provision they will put in place
  •      17% are still at early stages

When choosing a pension provider, all of the employers surveyed consider ease of day-to-day administration and clear communications to be key factors in their decision making.

88% of employers are aware of NEST, however positive views of NEST are “less likely” from medium-sized employers than from larger firms.  

As can be seen from the above, due to the implementation times only larger firms have so far been canvased.  As far as we can tell, the awareness of auto enrolment is rising amongst smaller firms, although with some years still to go it before it will affect many businesses it is not currently high on the agenda. 

What is interesting from the figures is the proportion of employers that have still not decided what they are going to do.  Bearing in mind many of these firms will already have some form of staff pension scheme in place, and in most cases the legislation will take effect from October this year, this seems very surprising.

On a similar note, the Department for Work & Pensions (DWP) and The Pensions Regulator (TPR) have launched a new website to help employers with auto enrolment.  The site, which can be found here, provides free guides, newsletters and other information, most of which can be customised to suit the employers’ own requirements.

Although more pressing issues like cashflow and basically staying afloat are rightly taking up business owners attention at present, auto enrolment will need to be dealt with at some stage in the near future, and the earlier planning starts the better.  With over 20 years’ experience in helping business owners and employers manage their pension arrangements, if you would like to discuss the implications of auto enrolment or the options available please get in touch with either your usual contact at Bevan & Buckland or myself.

Gareth 

Gareth Tregidon is manager of Bevan & Buckland’s Financial Planning Department, which operates from the firm’s Swansea, Pembroke and Haverfordwest offices. The department provides fee-based advice to personal and business clients, both from within the firm and elsewhere. 

As well as having over 25 years’ experience in the provision of financial advice, Gareth is a Certified Financial PlannerCM and an accredited Later Life Adviser with the Society of Later Life Advisers (SOLLA).  He is former Chairman of the Institute of Financial Planning in South Wales, and an assessor for the internationally recognised Certified Financial PlannerCM licence. 

http://www.bevanbuckland.co.uk/services/financial-planning

Bevan & Buckland Accountants Swansea Tel: 01792 410100

Bevan & Buckland Accountants Haverfordwest Tel: 01437 760666

Bevan & Buckland Accountants Pembroke Tel: 01646 682383